Privacy Policy

Easy ACA Docs is committed to protecting your privacy and safeguarding your personal health information. This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our service to access your Affordable Care Act (ACA) tax documents.

1. Information We Collect

To verify your identity and provide access to your ACA tax documents, we collect the following information:

• Last Name
• Date of Birth
• Last four digits of your Social Security Number
• IP address and browser information for security purposes
• Date and time of document access

2. How We Use Your Information

We use the information we collect for the following purposes:

• Verifying your identity to ensure secure access to your documents
• Providing you with your ACA tax forms (1095-B and 1095-C)
• Maintaining audit logs for security and compliance purposes
• Detecting and preventing fraudulent access attempts
• Complying with legal and regulatory requirements
• Improving our services and user experience

3. HIPAA Compliance

We comply with the Health Insurance Portability and Accountability Act (HIPAA) and maintain appropriate safeguards to protect your health information. Your information is treated as Protected Health Information (PHI) and is subject to strict privacy and security protections.

4. Information Security

We implement industry-standard security measures to protect your information:

• SSL/TLS encryption for data transmission
• Encrypted storage of sensitive information
• Regular security audits and vulnerability assessments
• Access controls and authentication requirements
• Employee training on privacy and security practices

5. Information Sharing

We do not sell, rent, or share your personal information with third parties except:

• When required by law or legal process
• With your explicit consent
• To service providers who assist in operating our platform (under strict confidentiality agreements)
• In response to lawful requests by public authorities

6. Your Rights

You have the following rights regarding your information:

• Right to access your information
• Right to request corrections to inaccurate information
• Right to request a copy of your information
• Right to know how your information is used
• Right to file a complaint with appropriate authorities

7. Data Retention

We retain your information for as long as necessary to provide services and comply with legal obligations. Access logs are retained for 7 years in accordance with IRS record-keeping requirements.